On this episode of The Event Pro Show, Seth Macchi, CEO of LEMG, addresses one of the biggest time pressures planners face: sending out an AV RFP quickly without losing clarity or quality. If time is tight and you need vendors to respond with accurate proposals, this episode shows you how to stay efficient and still get strong results.

Seth explains the core details that belong in an AV RFP for straightforward events and shares practical recommendations that make the process easier. He highlights the value of providing run dates, venue information, room layouts, expectations for each space, budget ranges, and photos from previous events. These elements reduce unnecessary back and forth and help vendors focus on delivering the best value. If you are managing multiple projects or preparing for a busy season, this streamlined approach will help you produce fast and effective RFPs.

This episode gives planners at any stage a set of time-saving strategies that support stronger communication with AV partners and keep projects moving in the right direction.

The Event Pro Show is a production of LEMG.

LEMG is a leading event production company known for delivering exceptional experiences. From site planning and event design to technical production, staging, lighting, sound, and more—we do it all. As a second-generation company, we're proud of our rich history and commitment to innovation. Whether it's a corporate meeting, conference, convention, or live event, we're the team our clients trust to execute their vision flawlessly.

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