Kerry Hoffman Talks About Order, Chaos, and Planning with Purpose

A Productive Conversation

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38:44

The Craziest Serial Rapist In British History 200 Victims | The Case Of Reynhard Sinaga A terrible true crime story about how a quiet honors student in Indonesia became an insane maniac with over 200 victims. For more than two years he had been operating in Manchester, UK, and when he was caught, everyone was shocked! The heartbreaking case of Reynhard Sinaga! The Craziest Serial Rapist In British History | The Case Of Reynhard Sinaga | True Crime Documentary Become a supporter of this podcast: https://www.spreaker.com/podcast/full-police-interrogations-911-calls-and-true-crime-investigations-true-crime-podcast-2025--6463449/support .…

about a year ago 34:45

MP3•Episode home

When you gain agency over your time—whether stepping out of a traditional 9-to-5 job or shifting into self-employment—it can feel liberating… and overwhelming. Kerry Hoffman knows this tension well. As someone who helps individuals and teams make sense of what they’re doing and when they’re doing it, she offers a refreshingly practical approach to task management and planning that embraces both the structure and spontaneity life demands.

In this episode of A Productive Conversation, Kerry and I dive into the habits and mindset shifts required to design a system that supports how you want to live—not just how you work. From flipping mattresses to prepping for quarterly reviews, it’s about giving your tasks a home… and giving yourself a break.

Six Discussion Points

Why gaining control over your time can feel disorienting—and how to reclaim clarity through structure
The power of defining homes for different kinds of tasks (calendar, project manager, spreadsheet, etc.)
The liberating magic of mundane reminders (yes, even "flip the mattress")
How building a system frees up bandwidth and unlocks more unplanned time
How reflecting after the experience makes the memory stronger (and more fun)
Why teams need to define what ASAP really means—and who decides what's "possible"

Three Connection Points

Kerry reminded me of something vital in this conversation: structure isn’t about control—it’s about creating space. Space for spontaneity, reflection, even a non-alcoholic beer at the end of the day (which we talk about, too). Her blend of grounded tools and generous mindset makes the work of planning feel like an act of care, not constraint.

823 episodes

A Productive Conversation

Kerry Hoffman Talks About Order, Chaos, and Planning with Purpose

A Productive Conversation

1,636 subscribers

published about a year ago

MP3•Episode home

Six Discussion Points

Why gaining control over your time can feel disorienting—and how to reclaim clarity through structure
The power of defining homes for different kinds of tasks (calendar, project manager, spreadsheet, etc.)
The liberating magic of mundane reminders (yes, even "flip the mattress")
How building a system frees up bandwidth and unlocks more unplanned time
How reflecting after the experience makes the memory stronger (and more fun)
Why teams need to define what ASAP really means—and who decides what's "possible"

Three Connection Points

823 episodes

All episodes

A Productive Conversation

1
Dana Caspersen Talks About Navigating Conflict with Curiosity and Clarity 40:12

2 days ago40:12

40:12

In this episode of A Productive Conversation , I dive into a topic that’s often overlooked when discussing productivity: conflict. But not just any conversation about conflict — this one’s with Dana Caspersen, conflict engagement specialist, TEDx speaker, and author of Conflict Is an Opportunity: 20 Fundamental Decisions for Navigating Difficult Times . Dana brings a rare combination of deep analytical insight and artistic fluency to the conversation, shaped by decades of work as both a mediator and an award-winning performing artist. We explore how the way we approach conflict — in work, relationships, and even with ourselves — is a direct reflection of how we manage time, attention, and energy. Six Discussion Points Why conflict isn’t a distraction from productivity — it’s a part of it. The four fundamental elements of conflict: emotion, needs, interests, and strategies. How assumptions derail conversations and curiosity keeps them alive. Replacing complaints and demands with thoughtful requests. The role of journaling in conflict clarity and attention calibration. Dana’s “20 Decisions” framework and how to work with — not against — your conflict habits. Three Connection Points Dana's website Get Conflict Is an Opportunity: Twenty Fundamental Decisions for Navigating Difficult Times Listen to Episode 354: How To Decide with Annie Duke This episode reminded me that conflict isn’t something we need to fear or avoid — it’s something we can navigate with purpose. Dana’s thoughtful framework is more than theory; it’s a guide you can return to anytime you feel stuck, misunderstood, or simply out of sync. If you want to turn tension into transformation, this conversation is a must-listen.…

A Productive Conversation

1
PM Talks S2E6: Momentum 42:07

9 days ago42:07

42:07

This episode is the latest installment in our monthly PM Talks series, where Patrick Rhone and I dive deep into ideas that shape how we manage time, energy, and focus. This month, we explored a topic that sneaks into our workflows and sustains our best efforts when used wisely— momentum . Momentum isn’t just a starting gun. It’s a rhythm, a flow, a throughline. In this episode, we break down what momentum looks like at different stages of a project or practice, how to recognize its many disguises, and ways to harness it without burning out or blowing past friction points that deserve your attention. Six Discussion Points: Why starting with a satisfying, low-friction task can set the tone for your entire day The difference between “Gomentum,” “Slowmentum,” and everyday momentum How to align your energy and environment to keep momentum going What friction can teach us—and how to treat it as a signal rather than a stop sign The dual role of a creator: sustaining promotion while starting the next meaningful thing How to tell if a diversion is worth following or just a cleverly disguised distraction Three Connection Points: Patrick Rhone’s Website Watch a sneak peek of my conversation on The Science of Revenge with James Kimmel Jr. Listen to APC Episode 586: Nir Eyal Talks About Becoming Indistractable and Managing Distractions We left a lot on the table this time—and that’s intentional. Next month, we’ll be diving into the idea of sustainability, how it differs from consistency, and why it’s essential for any lasting creative or productive work. If you’ve got thoughts, comments, or suggestions for season three, drop them wherever you listen or find me online. Until then, keep the momentum going.…

A Productive Conversation

1
Dr. Martin Moore-Ede Talks About Light, Health, and Productivity 35:48

16 days ago35:48

35:48

Light is something we often take for granted. We flip a switch, our rooms brighten, and we move on with our day. But what if the light we’re exposed to is impacting our sleep, health, and overall longevity? Dr. Martin Moore-Ede , a pioneer in circadian science, joins me on A Productive Conversation to discuss the powerful role light plays in our lives. His latest book, The Light Doctor: Using Light to Boost Health, Improve Sleep, and Live Longer , dives deep into how modern lighting affects our bodies and what we can do to make healthier choices. In this episode, we explore the unseen effects of artificial lighting, how night owls (like me) can optimize their routines, and why the right type of light exposure is as critical as nutrition and exercise. If you’ve ever wondered why you feel wired at night, sluggish in the morning, or just can’t seem to get restful sleep, this conversation will shine a light—literally—on what might be going on. Six Discussion Points The critical role of light in our health and why it’s as important as food, water, and air How modern artificial lighting disrupts our circadian rhythms and contributes to health issues Why night owls struggle more with artificial light exposure and what they can do about it The hidden dangers of LED lighting—why Dr. Moore-Ede compares it to DDT and asbestos Simple strategies for optimizing light exposure throughout the day to improve sleep and overall health The future of lighting and the push for healthier, circadian-friendly solutions Three Connection Points Get Dr. Moore-Ede's book, The Light Doctor Dr. Moore-Ede's website Read Dr. Moore-Ede's Substack The way we interact with light is more powerful than we realize. Dr. Moore-Ede's insights will make you rethink everything from your morning routine to the bulbs in your home. Tune in for an illuminating discussion on how to harness light for better productivity, health, and longevity.…

A Productive Conversation

1
Alice Draper Talks About Rejection, Resilience, and Podcast Pitching 33:29

23 days ago33:29

33:29

What if rejection wasn’t something to fear—but a skill to build? In this episode of A Productive Conversation , I chat with Alice Draper , founder of Hustling Writers and host of My Rejection Story . Alice has helped clients land interviews on hundreds of top podcasts and is on a mission to demystify the power of rejection, especially for creatives and entrepreneurs. We explore what it means to navigate self-rejection, build visibility in an increasingly noisy world, and pitch yourself without compromising your voice. As someone who’s been on both sides of the podcast pitch, Alice shares refreshing insights that go beyond the usual tips and templates. Six Discussion Points How Alice went from freelance journalist to podcast publicity expert (accidentally) Why self-rejection is the most insidious form of rejection—and how to combat it The link between imposter syndrome and visibility for marginalized voices Journaling as a path to resilience, awareness, and action How community can be your greatest hack for rejection resistance What makes a strong podcast pitch—and why vulnerability is essential Three Connection Points Hustling Writers Listen to My Rejection Story Check out Alice's appearance on This Changes Everything This conversation reminded me that rejection isn’t a sign of failure—it’s a signal that you’re putting yourself out there. Alice’s perspective on vulnerability, rejection, and authentic outreach is something I think more creators and professionals need to hear, especially in an era obsessed with shortcuts and surface-level connection.…

A Productive Conversation

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PM Talks S2E5: Adaptability 36:50

4 weeks ago36:50

36:50

This episode marks the latest in our ongoing monthly PM Talks series, where I sit down with Patrick Rhone to explore a theme through candid conversation, lived experience, and a touch of real-time reflection. This time, we didn’t just talk about adaptability—we lived it. Technical issues and illness meant we had to reschedule and re-record, but in doing so, we ended up with an even deeper and more resonant conversation. Adaptability isn’t just a concept—it’s a practice, and in this episode, we show what that looks like in real life. Six Discussion Points Why slowing down is often the best way to adapt effectively How "known unknowns" create conditions that demand adaptability Patrick’s perspective on college uncertainty and shifting expectations The tension between efficiency and agency in modern life How small pauses create the space for better decisions Why resilience isn’t the same as adaptability—and why both matter Three Connection Points Resilience (Resistance) The Known Unknowns TV is Broken Sometimes we adapt by choice. Other times, we’re forced into it. Either way, the quality of our adaptation depends on how well we pause, observe, and decide. This conversation offers a reminder that in a fast-moving world, the real power lies in how we slow down and shift course with intention.…

A Productive Conversation

1
Anne Marie Anderson Talks About Cultivating Audacity and Navigating Fear 31:29

5 weeks ago31:29

31:29

This episode features a truly audacious guest— Anne Marie Anderson . A three-time Emmy award-winning broadcaster and the author of Cultivating Audacity , Anne Marie has spent her career on the sidelines of high-stakes sporting events and inside boardrooms, observing what sets bold, high performers apart. But this isn’t just about elite athletes or executive culture. It’s about how you can embrace everyday audacity—bit by bit. We explore how to take micro-risks, manage fear without eliminating it, and adopt boldness as a way of being, not a one-time event. Six Discussion Points Why audacity is less about bold moves and more about micro-risks How to separate urgency from importance—and why that distinction matters Why fear should be navigated, not conquered How Anne Marie wrote her book in 15-minute blocks and why that method worked for her What it means to set boundaries with intention rather than default How to audit your time and reclaim it in meaningful, energizing ways Three Connection Points Anne Marie's website Anne Marie's book Read "How to Maximize Your Minutes" This was a conversation that moved far beyond productivity tips and into what it really means to live intentionally, audaciously, and sustainably. Anne Marie brought both depth and practical wisdom—and I hope you walk away from this one ready to take that next bold step, no matter how small it may be.…

A Productive Conversation

1
Kerry Hoffman Talks About Order, Chaos, and Planning with Purpose 34:45

6 weeks ago34:45

34:45

When you gain agency over your time—whether stepping out of a traditional 9-to-5 job or shifting into self-employment—it can feel liberating… and overwhelming. Kerry Hoffman knows this tension well. As someone who helps individuals and teams make sense of what they’re doing and when they’re doing it, she offers a refreshingly practical approach to task management and planning that embraces both the structure and spontaneity life demands. In this episode of A Productive Conversation , Kerry and I dive into the habits and mindset shifts required to design a system that supports how you want to live—not just how you work. From flipping mattresses to prepping for quarterly reviews, it’s about giving your tasks a home… and giving yourself a break. Six Discussion Points Why gaining control over your time can feel disorienting—and how to reclaim clarity through structure The power of defining homes for different kinds of tasks (calendar, project manager, spreadsheet, etc.) The liberating magic of mundane reminders (yes, even "flip the mattress") How building a system frees up bandwidth and unlocks more unplanned time How reflecting after the experience makes the memory stronger (and more fun) Why teams need to define what ASAP really means—and who decides what's "possible" Three Connection Points Kerry's website Kerry on LinkedIn The News and Your Attention: Engaging Without Being Consumed Kerry reminded me of something vital in this conversation: structure isn’t about control—it’s about creating space. Space for spontaneity, reflection, even a non-alcoholic beer at the end of the day (which we talk about, too). Her blend of grounded tools and generous mindset makes the work of planning feel like an act of care, not constraint.…

A Productive Conversation

1
A VERY SPECIAL EPISODE: Mike Vardy Talks About The Productivity Diet 46:38

7 weeks ago46:38

46:38

What happens when the host becomes the guest? In this special episode of A Productive Conversation , I sit on the other side of the mic as Tim O’Hare—an active and insightful member of the TimeCrafting Trust Premium community—interviews me about my latest book, The Productivity Diet . We explore why this book took years to come together, what makes it different from typical productivity guides, and how it offers a more sustainable and value-driven path toward productiveness. Tim asks great questions, and we dive into the mindset, structure, and lived experiences that shaped the book. Six Discussion Points Why I resisted writing The Productivity Diet —and what finally pushed it forward The shift from productivity to productiveness: a deeper and more durable focus How the three-part structure (Mindset, Practice, Mastery) came to life The role of reflection and rhythm in building sustainable systems How metaphors like “dieting” help make abstract concepts tangible The importance of having a supportive community while crafting time intentionally Three Connection Points Buy The Productivity Diet Check out Tim's Blog Join TimeCrafting Trust Premium This episode isn’t just a behind-the-scenes look at the book—it’s a conversation about what it really means to live with intention, apply attention wisely, and develop a practice that fits real life. Whether you've read the book or are just getting curious, this episode will give you clarity and maybe even a nudge to reflect on your own relationship with time.…

A Productive Conversation

1
Yvonne Heimann Talks About Building Freedom Through Systems 1:08:01

8 weeks ago1:08:01

1:08:01

In this episode, I reconnect with productivity strategist Yvonne Heimann —aka AskYvi—who’s not only made a bold geographic shift but is navigating personal and professional freedom with intention and clarity. We explore what it looks like to trust the systems you’ve built, especially when life throws curveballs or invites you into a new chapter. Yvi shares her journey from San Diego to Vancouver Island, a leap that challenged her structured mindset but reaffirmed the foundation she’d built in her business. We discuss the nuances between planning and preparation, how constraints can become catalysts for creativity, and what it really takes to be nimble without losing direction. Six Discussion Points Why Yvi left San Diego and how that decision sparked unexpected growth The difference between planning and preparation—and why that matters How building systems in business created personal freedom Letting go of perfection and trusting the foundation instead The role of journaling and rituals when life becomes unpredictable Why boundaries in business are not restrictive—they’re liberating How dynamic environments call for static anchors and structure Three Connection Points AskYvi.com Yvi's YouTube Channel ClickUp Yvonne’s story is a masterclass in what it means to build a business and life that are both stable and adaptable. If you’ve ever wondered how to stay grounded while embracing change, this conversation offers practical insights and inspiration. (Originally released August 2021)…

A Productive Conversation

1
Keith Ferrazzi Talks About Teamship and Transforming the Way We Work 36:05

9 weeks ago36:05

36:05

It was a real treat to welcome Keith Ferrazzi back to the show—especially to discuss his latest book, Never Lead Alone: 10 Shifts from Leadership to Teamship . Keith’s work has long pushed beyond traditional leadership models, and this conversation builds on that legacy with his fresh concept of “teamship.” We dig into how the book is structured like a workbook, intentionally concise but rich with practices, diagnostics, and stories from leaders who’ve made the shift. Keith shares not only what teamship is, but why it matters more than ever—especially in a world that’s still grappling with how work actually works. Six Discussion Points Why the term “teamship” matters and how it reframes traditional leadership models The power of practices like “stress testing” and “candor breaks” in elevating team dynamics How the book is structured for flexibility and immediate application—like a toolkit, not a textbook Why teams should redefine who is on their “team” beyond the org chart The myth of efficiency and how true growth emerges through inclusive co-creation Why engineers—more than MBAs—are driving the future of how we collaborate Three Connection Points KeithFerrazzi.com Never Lead Alone: 10 Shifts from Leadership to Teamship Episode 306: Leading Without Authority with Keith Ferrazzi This conversation reminded me why Keith’s work continues to influence how I think about leadership, collaboration, and the future of work. Never Lead Alone isn’t just a book title—it’s a call to action for all of us to stop putting the weight of progress on a single set of shoulders. The path forward is teamship. I hope this conversation sparks that shift for you, too.…

A Productive Conversation

1
PM Talks S2E4: Focus 51:09

10 weeks ago51:09

51:09

This episode is the latest in our monthly PM Talks series, where Patrick Rhone and I go deep on foundational elements of productiveness. And for this one—our 600th episode, no less—we dive into a topic that touches everything from our to-do lists to our dinner prep: focus. What does it really mean to focus? And more importantly, how do we hold onto it when the world (and our brains) are pulling us in a million directions? Patrick and I get personal, philosophical, and practical in this candid conversation about the mechanics, challenges, and beauty of attention. Six Discussion Points Why clarity is essential for cultivating focus How poor planning can derail your ability to be present (and how to get back on track) The four spheres of attention: Noticing, Awareness, Focus, and Concentration How setting an intention—before a task or even a class—can sharpen your results The role of tools, routines, and even AI in maintaining (or stealing) our attention Why focus is as much about space as it is about time 3 Connection Points Patrick's blog Ted Lasso's "Be Curious" Scene The Center Must Hold (but can it?) Focus isn’t just about removing distractions—it’s about choosing what matters and committing to it with clarity and care. Whether we’re talking about planning meals or choosing how to use AI, what Patrick and I come back to again and again is this: the quality of your attention determines the quality of your experience. And we hope this conversation helps you experience more of what really matters.…

A Productive Conversation

1
David Kolbe Talks About Doing More Naturally and Unlocking Instinctive Productivity 43:24

11 weeks ago43:24

43:24

When I first heard the term conative , I was surprised I hadn’t come across it before. After all, I live in the productivity space. But after my conversation with David Kolbe, it became clear just how crucial it is to understand this third part of the mind—especially if we want to work more naturally and avoid burnout. David is the CEO of Kolbe Corp and co-author of the book Do More, More Naturally: Empowering Effortless Success and the Freedom to Be Yourself . In this episode, we dive into how understanding your instinctive strengths—the way you naturally take action—can dramatically shift your productivity, your teamwork, and your overall approach to work and time. Six Discussion Points What “conative” means and why it’s a vital (and often overlooked) aspect of how we get things done The three parts of the mind—cognitive, affective, and conative—and how each plays a role in productivity How to stop following one-size-fits-all productivity advice and instead lean into your natural strengths What organizations can do to allow employees to operate more naturally without sacrificing excellence Why balance isn’t about 50/50—it’s about harmony and nuance Practical steps for realigning with your natural way of working when feeling stuck or exhausted Three Connection Points David's Website Do More More Naturally: Empowering Effortless Success and the Freedom to Be Yourself Reason plays a role in this. Give this a read if you want reason on your side . David’s insights are a refreshing reminder that productivity isn’t just about what we do—it’s about how we instinctively do it. I walked away from this conversation with a new appreciation for nuance, individuality, and the value of building systems that work with our natural tendencies rather than against them. If you’ve ever felt like you’re working hard but still not in flow, this episode might be just what you need.…

A Productive Conversation

1
Austin Kleon Talks About Routine, Creativity, and Paying Attention 34:12

12 weeks ago34:12

34:12

It was a real treat to reconnect with Austin Kleon for this episode of A Productive Conversation. Before we got into the heart of the conversation, Austin gave us a quick update: his next book Don’t Call It Art is in the works, inspired by the playful creativity he’s witnessed in his kids. He also mentioned that his once-weekly newsletter has now doubled in frequency—and it continues to be one of the best things I read online. What followed was one of the most down-to-earth, real conversations I’ve had on the podcast. Austin and I explored how routines shape creative work, why space and time are both essential, and what it means to pay attention in a world that’s constantly pulling at you. His approach to creative living—one grounded in ritual, space, boundaries, and self-awareness—is something we can all learn from, whether we’re artists, entrepreneurs, or just trying to make a little more room for what matters. Six Discussion Points Austin’s upcoming book Don’t Call It Art and how it was inspired by parenting The power of routine in a creative life—and how Austin structures his day Why boundaries (including physical signs on doors) help protect focus Using analog and digital “zones” for different types of work Paying attention to what you pay attention to—and why it matters The idea of a “bliss station” and how space (or time) supports creative flow Revisiting your own journaling and notes as a form of orientation and reflection Three Connection Points Austin's website Keep Going: 10 Ways to Stay Creative in Good Times and Bad My "Bliss Station" (circa 2019) Whether you’re deep into your own creative practice or trying to carve out more space for it, this conversation with Austin is a reminder that creativity isn’t about hustle—it’s about attention, boundaries, and giving yourself room to work and think. It’s always a joy to talk with Austin, and I hope this episode helps you reconnect with your own creative rhythm. (Originally released April 2019) My New Book! The Productivity Diet is now available! Visit mikevardy.com/lit to learn more and get your copy today. Enjoying the show? The best way to support A Productive Conversation right now is to listen, share, and leave a review wherever you tune in.…

A Productive Conversation

1
Krish Ramineni Talks About AI, Meetings, and Staying Focused While Building 33:48

13 weeks ago33:48

33:48

In this episode of A Productive Conversation , I sit down with Krish Ramineni , co-founder and CEO of Fireflies.ai. Krish has had an impressive journey—from being one of Microsoft’s youngest product managers to launching Fireflies, an AI-powered meeting assistant. He’s also been named to Forbes’ 30 Under 30 and has guest lectured at Stanford on deep learning and machine learning. We cover a lot in this conversation—how AI can enhance focus, how Krish avoids getting pulled into shiny object syndrome while building Fireflies, and what the future of AI-powered productivity looks like. If you’re curious about AI’s role in work and how to stay on track while scaling a business, this episode is packed with valuable insights. Key Discussion Points How Fireflies.ai helps people focus on what matters by automating meeting notes. Why AI should seamlessly integrate into workflows instead of requiring users to change habits. The balance between quantitative and qualitative work—and how AI can enhance both. How Krish resisted distractions and stayed committed to building Fireflies.ai instead of pivoting too soon. The role of AI in streamlining meetings and reducing unnecessary communication overhead. The challenge of maintaining focus while scaling a tech startup. Where AI is headed next and how people can leverage it for both efficiency and creativity. This conversation is a must-listen if you’re interested in AI’s practical applications, how to use it to free up mental space, and what it takes to stay focused in an industry that’s always shifting. Links Worth Exploring Connect with Krish: LinkedIn | Instagram Check out Fireflies.ai: Click here Learn more about Krish's story: Read it here Related Conversation: Episode 525: Mat Ellis Talks About Balancing Productivity and Personal Connection with AI Related Blog Post: The Speed of Right Thanks to all of the sponsors of this episode. You can find all of the sponsors you heard me mention on this episode on our Podcast Sponsors page . Want to support the podcast? Beyond checking out our sponsors, you can subscribe to the show wherever you listen to podcasts. You can subscribe on Spotify and also on Apple Podcasts . Not using either of those to get your podcasts? Just click on this link and then paste the podcast feed into your podcast app of choice. Thanks again for listening to A Productive Conversation. See you later. Learn more about your ad choices. Visit megaphone.fm/adchoices…

A Productive Conversation

1
PM Talks S2E3: Curiosity 58:53

14 weeks ago58:53